Supply Chain Manager
Fidelity Services Group
Pretoria, Gauteng
Permanent
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Posted 17 March 2020

Job Details

Job Description

The above position is vacant at CashMaster in Waltloo, reporting to the Executive: Cash Devices

The overall purpose of this position is to provide a complete Supply Chain service to CashMaster addressing all issues of the inventory control nature and providing all relevant information to meat external demands.

Minimum Requirements:

  • A recognised Procurement, Logistics or Supply chain Tertiary qualification
  • Minimum five years’ experience within a manufacturing environment
  • Understanding of accounting processes and procedures
  • Good level of competence in Sage, Excel, Word and Outlook
  • Strong oral and written communication skills
  • Ability to work under pressure and meet targets and deadlines
  • Able to work effectively in a complicated environment with minimal management guidance/supervision
  • Good analytical and problem-solving ability
  • Technical understanding

 

Key Performance Areas: (not totally inclusive)

Procurement and Supply Chain Management Duties and Responsibilities

  • Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively-functioning processes to avoid costly delays and lost opportunities
  • Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery
  • Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services to CashMaster and projects/programmes
  • Ensure effective use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes
  • Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment
  • Manage BBBEE requirements of all vendors ensuring alignment to Group requirements
  • Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
  • Develop and manage the rosters of suppliers, elaborate supplier selection and evaluation, quality and performance measurement mechanisms
  • Prepare monthly, quarterly and annual procurement plans and progress reports as required
  • Promote a zero-tolerance for violations of procurement policies and procedures

 

Contracts Administration and Management

  • Provide oversight over various contract management processes and ensure transparency
  • Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions in collaboration with Project/Programme Managers and Team Leaders
  • Negotiate contract terms with bid winners and the selected contractors in the best manner achieving the best interest of CashMaster, its clients and beneficiaries
  • Monitor and analyse contract performance against agreed benchmarks through agreed reporting mechanisms and advise projects on potential issues and recommend remedial actions
  • Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations and convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes
  • Conduct activities required by the contract including logistical support, accreditation, licensing, verification of goods, monitoring of activities and performance of subcontractors
  • Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes
  • Prepare Purchase Orders, Amendments, and requests for contract awards and/or waivers for accumulated procurement values ensuring that all specifications, terms and conditions are clear and correct

 

Logistics (Inbound, forward and reverse) and Asset Management

  • Take full responsibility for assets and inventory management of all expendable and non-expendable items under the projects and manufacturing
  • Initiate assets tagging, verification, maintenance, monitoring and write-off/disposal as may be appropriate in compliance with established rules and procedures
  • Ensure that the quality standards are upheld
  • Manage the process of stock moving from main stores to other areas
  • Responsible for processes that facilitate the reconciliation between stock systems and accounting system
  • Facilitate customs clearance of imported supplies, materials, equipment and/or vehicles for all CashMaster assets held by projects
  • Monitor life-cycle/shelf-life of assets and equipment
  • Ensure all stores and equipment held by the projects are stored safely, correctly and securely depending on item classifications
  • Monitor all sub-equipment accounts to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held

 

Forecasting and stock management

  • Forecasting on SIA to ensure that all stock needed for production is procured based on sales targets
  • Ensure stock levels at the most efficient level minimising cost of funding impact.
  • Minimise obsolete stock
  • Production planning on SIA based on sales forecast

 

General

  • Organize and deliver trainings for the operations/project personnel on procurement, supply chain, logistics, assets management and synthesize lessons learned and best practices
  • Ensure regular submission of procurement activity reports, logistics and assets reports to management and projects
  • Ensure all activities are compliant with standard reporting requirements and audits
  • Manage the entire Procurement Office and coordinate with respective practitioners from projects and programmes
  • Perform other duties as may be assigned from time to time.
  • ERP system custodian (Sage & SAP)
  • Site set up and design for optimal storage and efficient use of facilities

 

 

Core Competencies

  • Ability to lead procurement processes using specific procurement methods and to analyse procurement and supply chain service requirements
  • Demonstrates integrity by modelling CashMaster’ s values and ethical standards
  • Strong analytical skills
  • Focuses on impact and result for the client and responds positively to feedback
  • Leads teams effectively and shows conflict resolution skills
  • Consistently approaches work with energy and a positive, constructive attitude
  • Builds strong relationships with clients and external actors
  • Remains calm, in control and good humoured even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Ability to advocate and provide policy advice
  • Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective team work, collaborative behaviour and team spirit
  • Ability to develop collaborative and harmonious relationship with external partners and clients at the senior level
  • Excellent communication and negotiation skills to persuade and influence others
  • Ability to multi-task and prioritize work schedules

 

Skills

  • Analytical
  • Communication
  • Critical thinking
  • Diplomacy
  • Leadership and team building
  • Change management
  • Project management
  • Persuasion and influencing
  • Judgement and decision making
  • Service orientation